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Further complicating the storage issue is the need for many businesses to share documents between employees.
Within an office, this is typically accomplished by using a file server or network attached storage device (NAS).
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The goal of electronic file management is to ensure that you can find what you're looking for, even if you're looking for it years after its creation.
Most business folks have at one time or another been in the embarrassing position of having a customer call and not being able to quickly locate the relevant invoice or other important customer documents.
So get in the habit of using the "Save As" dialogue box to file your document as well as name it, putting it in the right place in the first place.
Do not delete business related files unless you are absolutely certain that you will never need the file again.